ࡱ>  bjbj Aee 8LB|G!>  ,#7&  P4!PPP P PP:s@%]H- !0G!.%'P%'P PG!%' p:    REVISION HISTORY IssueDescription of ChangePrepared by01First ReleaseEric Xia Prepared By: Eric XiaAirfreight Manager Approved By: Daniel ChenBranch Manager  1.0 PURPOSEThis procedure describes the handling process of Export & Import Operation. 2.0 SCOPEThis procedure applies to the handling process of Air Export & Import Operation of Sea-Air Logistics (Shanghai) Limited. In general, SAL SHA is handling only general cargo 3.0 DEFINITIONSALSHA W/H CBS HAWB MAWB P/L S/I RCL - Sea-Air Logistics (Shanghai) Limited. - Warehouse - Cargo Tracing System - House Airway Bill - Master Airway Bill - Profit and Loss - Shipping Instruction - Reception Checklist 4.0 REFERENCEISO 9001 Quality Systems - Model for Quality Assurance in Production, Installation and Servicing SALSHA-QM Sea-Air Logistics (SHA) Limited. Quality Manual 5.0 RESPONSIBILITY5.1Air Freight Department Manager to review and approve jobs handled by Operation Clerk to check bookings and allocate jobs to prepare P/L 5.2Operation Clerk to confirm space with airlines or agents to process and monitor individual order to create the booking, invoices 6.0 CONTENT a.After receiving Shipping Instruction (Booking) from Shipper, Operations Staff shall assign job number to the order. Job Number- AYYMMnnnnn where A abbreviation of Airfreight, YY- Year number (13,14,15_), MM month number (01, 02.., 12), nnnnn serial number (00001, 00002,99999) e.g. A140200001 b.Operations Staff then check details on S/I, e.g. final destination, freight payment, total no. of cargoes, type of commodity, cargo status and request for all necessary documents (e.g. export license). c.If necessary, operation shall confirm with the selling rate and any special instruction with overseas agent for FOB business. Base on incoterm or request by shippers, Operations Staff may also confirm with shipper whether cargoes to be picked up or self delivery. e.Operations staff shall create booking at CBS according to S/I and record job number on S/I with preliminary information, such as shipper name, consignee name, destination, and HAWB# which is picked from the HAWB log sheet manually. f.Operations staff shall provide the delivery instruction to shippers with reference number (e.g. warehouse s provided number or HAWB#) and handling charges. HAWB# - SALAIR1402001 (SALAIRYYMMnnn) where SALAIR abbreviation of Air department of Sea-Air Logistics , YY- Year number (13,14,15_), MM month number (01, 02.., 12), nnn serial number (001, 002,999) e.g. A1402001 Warehouse shall check the reference number and no of cartons or gross weight against the booking provided by SAL. If pick up, Operation shall send the delivery instruction (time to pick up, shipper name, address, ..etc) to trucker for pick up arrangement. g.Agents warehouse shall receive cargoes with documents and check cargoes for quantity, measurement and physical condition. Warehouse will take pictures for any cargo damage, then Operation staff shall ask the instruction from shipper. Otherwise, wait further instructions from shipper.h.Per the provided MAWB# from agent and flight details, the HAWB shall be completed in CBS and be printed and then send to shipper for confirmation via email. i. Once received the shipping document for custom clearance (e.g. custom declaration document, packing list, commercial invoice, custom authorization letter..etc), pass to agent for performing custom clearance. j.Operation shall send pre-alert to overseas agent via email at earliest. k.Operation shall proceed the billing as following: - Prepare P/L sheet to finance to prepare the tax invoice, and send directly to shipper via mailing. Send the tax invoice to shippers Prepare invoice/ credit note in CBS to overseas agent according to incoterm. After collecting the incoming invoices from agents, truckers, and overseas agent, the file can be closed by entering the cost into CBS. l. 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