ࡱ > Y [ X S | bjbj ; e e 8 4 l C > $ : P P P 6 4 H , ! 3$ T " T T p P P p p p T j P P p T p p : + s w. 0 C % p % p T T T p T T T C % T T T T T T T T T : REVISION HISTORY IssueDescription of ChangePrepared by01First ReleaseYvonne Qian Prepared By: Yvonne QianOcean Freight Manager Approved By: Daniel ChenBranch Manager 1.0 PURPOSEThis procedure describes the handling process of ocean export & Import operation. 2.0 SCOPEThis procedure applies to the handling process of Ocean Export Operation of Sea-Air Logistics (SHA) Limited 3.0 DEFINITIONSALHK S/O W/H MB/L HB/L P/L CY CFS- Sea-Air Logistics (H.K.) Limited - Shipping Order - Warehouse - Master Bill of Lading - House Bill of Lading - Profit and Loss - Container Yard - Container Freight Station 4.0 REFERENCEISO 9001 Quality Systems - Model for Quality Assurance in Production, Installation and Servicing SALHK-QM Sea-Air Logistics (H.K.) Limited Quality Manual 5.0 RESPONSIBILITY5.1Department Manager - Ocean Operation to summarize the total P/L for Ocean Department to overall and monitor the Ocean Operation 5.2Operation Clerk to process and monitor individual order to create the booking, invoices, and P/L 6.0 CONTENT 6.1 Export OperationRefer to Attachment 8.1 Flow Chart and Description of Ocean Export Operation 6.2 Types of House Bill of Lading6.2.1 Ocean Bill of Lading Such type of B/L is to be used in general shipments (other than those specified in 6.2.2). There are 3 originals. 6.2.2 Multimodal Transport Bill of Lading Such type of bill of lading is to be used for shipments to South America and North America. 6.2.3 Forwarder Cargo Receipt (FCR) To be issued to the shipper as cargo receipt document upon request. In the FCR, details of cargo received at SALHK W/H will be specified. 6.3All operations shall follow the terms and conditions pre-defined by Sea-Air Logistics (H.K.) Limited 7.0 RECORD RETENTION7.1 7.2 P/L Report with relevant documents - at least 3 years Job File - at least 3 years 8.0 ATTACHMENT8.1 Flow Chart and Description of Ocean Export Operation Attachment 8.1Flow Chart and Description of Ocean Export Operation EMBED Excel.Sheet.8 Description of Ocean Export Operations : ORDER RECEIVINGa.Operations staff shall receive S/O from Shipper by fax or email. If this is a new client but not the nomination, we will inform our sales person to client evaluation, method not limited to visit or business partner(s) comment counter check from oversea agent for consigneeetc). After having our sales person's positive recommendation, we can handle the shipment of this new client. b.Operations staff shall check all details (destination, cargo size, weight, schedule, inland arrangement, etc.) For any discrepancy or mis-declaration, clarify with the shipper. If any suspicion, operations staff must consult her team leader. c.Operations staff shall create booking for the order and for sub-contractor (in case cargo pick-up is needed) and/or warehouse. d.Operations staff shall check and confirm shipping schedule and then book appropriate vessel accordingly with the corresponding shipping liners S/O, either by fax or email. ORDER PROCESSINGe.After confirmed the vessel with the shipping liner, for BUYERS CY/CY consolidation, send the FCL release order (received from shipping liner) to shipper for collecting empty container. f.W/H staff shall receive cargoes from shipper or from sub-contractor (in cases of cargo pick-up by SALHK) with the corresponding S/O. W/H staff shall check cargoes against the S/O. If no discrepancy is found, W/H staff shall return shipper the dock receipt (S/O) with signature and number of packages as cargo receipt. g.Operations staff shall prepare load plan for all bookings for consolidation. h.Stuffing according to load plan by W/H staff. In case of co-load, W/H staff may arrange cargoes to be delivered to co-loaders warehouse for loading or stuff cargoes into container of co-loader either HEAD, MID., or TAIL LOAD at SALHKs W/H, depends on costs. i.Send pre-advice, MB/L, manifest, and invoice to overseas agent by fax or email. REPORTINGj.Prepare Profit & Loss Report with all relevant documents and then distribute records. Page PAGE \* MERGEFORMAT 3 of 5Document No. : SALSHAOCN-03Issue No. : 03ISSUE DATE: 01/10/2011Ocean OperationEFFECTIVE DATE: 01/10/2011 = N Y [ ] _ a o p q w x y Ծ㝏yi]N? hc h- CJ OJ QJ ^J h( h- CJ OJ QJ ^J h# CJ OJ QJ ^J hc h- 5CJ OJ QJ ^J *hc hpP 5CJ OJ QJ ^J nHo(tH hc hpP 5OJ QJ ^J &h) hpP 5CJ OJ QJ ^J aJ o( hF 5CJ OJ QJ ^J +hc hpP 56B*CJ OJ QJ ^J ph hc hpP CJ OJ QJ ^J hc hpP 5CJ OJ QJ ^J hc hpP OJ QJ ^J 0 < ~ u u u $$If a$ $a$k kd $$If l r# $ 0 4 l ap $<